How To Communicate Rent Revision To Tenant?

November 3, 2022

Annual rent revision is a common practice in the rental business. Although the rate for rent revision & the time period is mentioned in the lease agreement, it is still customary to inform the tenant before applying the revised rent rate.


A property owner may decide to increase the rent for reasons such as:


  • Change in base rental rate in the market
  • Increase in property taxes, insurance, utility prices, etc.


Though the property owner can notify the tenant about the rent increase before the lease agreement ends, the rental increase is applicable only at the time of lease renewal unless the lease agreement provides for increase during the lease period. It is important to check the legal time frame for sending the notice of rent increase


What is the best way to communicate a rent increase?


Written communication is the best way to inform a tenant about rent increase. Apart from being a legal requirement, a rent increase letter also serves the purpose of an official document that proves that tenants were informed of the change in advance. This can be used to handle disputes in future, if any.


Important things to know before drafting a rent increase letter


While planning for the increase in the rent, it is important for the property owner to be empathetic & understand that increase in rent may have a financial impact on the tenant.


Property owners should keep the following points in mind before finalizing the new rent:


  • Increase in the rent should be in accordance with prevailing market trends.
  • Understand the local rent increase laws to ensure compliance.
  • The increase in rent should be reasonable.
  • Consult a professional property manager before setting the new rent rate.


Rent Increase letter wording and delivery?


The following few tips can help property owners write an effective rent increase letter:


  • To begin with, it is imperative that the tone of the rent increase letter should be professional and polite. The letter should be crisp and convey the message clearly.
  • The letter should include important details such as the name of the tenant, property’s address, date of letter, date when new rent will be effective, new rent amount, due date of first payment after rent increase, and expiry date of the current agreement.
  • Also mention the date before which the tenant should respond to the letter for lease renewal (if applicable).
  • Proofread the letter to ensure that the details and language is correct.
  • Add a clause to allow the tenants to accept the rent increase or choose to vacate the premises at a certain date in accordance with the lease agreement.
  • The rent increase letter can be sent via certified mail to ensure receipt.


Contacting a professional property management company can make the rent increase process smooth. Hunter Rentals & Sales is a premier property management company that offers comprehensive management of single-family homes, duplexes, fourplexes and townhomes in the Fort Hood area (Killeen, Harker Heights, Copperas Cove and Belton).


To know more about the rent increase procedure and for residential property management services, visit Hunter Rentals & Sales at 1503 W Stan Schlueter Loop, Killeen, TX - 76549 or call (254) 634-3311

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Preventing Mold and Mildew In Your Rental Property

By 1920008 • June 12, 2025
Mold and mildew are persistent issues in environments with high humidity, especially during warm or rainy seasons. These fungal organisms flourish in damp, poorly ventilated spaces and can appear on a variety of surfaces, including walls, ceilings, fabrics, and furniture. Besides their unpleasant appearance and smell, mold and mildew can also cause health problems, especially for people with allergies or respiratory issues. Fortunately, with consistent maintenance and environmental control, the risks associated with mold growth can be significantly reduced. Ensure Adequate Ventilation Proper air circulation is one of the most effective ways to reduce moisture buildup indoors. Spaces such as bathrooms, kitchens, laundry rooms, and basements are particularly susceptible due to frequent water use and steam accumulation. To address this, ensure exhaust fans are properly installed and working. You can also open windows when weather conditions permit. Using ceiling fans or portable air circulators can further enhance ventilation and minimize moisture buildup. Use Dehumidifiers Strategically Dehumidifiers play a vital role in regulating indoor humidity. By drawing moisture out of the air, they create a less hospitable environment for mold and mildew. These devices are especially helpful in enclosed or poorly ventilated areas like storage rooms, attics, and lower-level spaces. Running a dehumidifier consistently can help maintain an optimal indoor humidity level, ideally between 30% and 50%. Address Leaks and Water Intrusion Quickly Unresolved water leaks—whether from pipes, roofs, or windows—can create hidden moisture pockets that lead to mold development. Regularly inspect plumbing fixtures, roofing systems, and window seals for signs of leaks or condensation. Prompt repairs are essential to prevent long-term damage and microbial growth in hidden or hard-to-reach areas. Clean and Dry Surfaces Frequently Surfaces that remain damp for extended periods are prime targets for mold colonization. Regularly wiping down wet surfaces, such as shower walls, countertops, and window ledges, helps eliminate excess moisture. Incorporating non-toxic mold-resistant cleaners into your routine can further discourage growth. In addition, drying wet fabrics or upholstery promptly and thoroughly is essential. Monitor Humidity with Hygrometers A hygrometer is a simple, affordable tool that measures indoor humidity. By placing one in each major living area, you can keep track of moisture levels and take timely action if they rise above safe thresholds. Maintaining indoor humidity below 60% significantly lowers the risk of mold and mildew formation. Maintain HVAC Systems Heating, ventilation, and air conditioning systems influence indoor air quality and moisture control. When neglected, they can circulate humid air or even harbor mold in ducts and filters. Routine maintenance—including regular filter replacements and periodic professional inspections—ensures efficient operation and reduces the likelihood of hidden mold development. Store Materials with Care Materials such as books, clothing, cardboard boxes, and textiles are especially vulnerable to mold if stored in damp conditions. Keep such items off the floor, away from walls, and in well-ventilated, dry areas. Use moisture-absorbing products like silica gel packs or desiccant containers in storage spaces to provide added protection. By implementing these preventive strategies, property owners and occupants can create a healthier, drier indoor environment that is resistant to mold and mildew, even during prolonged periods of high humidity. For more information on property management and maintenance tips, visit Hunter Rentals & Sales at www.hunterrentals.com and connect on Facebook and Instagram for the latest updates. Hunter Rentals and Sales is located at 3207 East Stan Schlueter Loop, Killeen, Texas 76542, United States. Phone: (254) 634-3311 

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